Fees are quoted in euro (EUR), per person, including 22% Italian VAT. Should VAT increase, registration fees will be adjusted accordingly.

Registration fee includes: attendance to the scientific sessions and exhibition, congress material, welcome cocktail, coffee breaks, certificate of attendance

CONFIRMATION

At the end of the registration process online, a preliminary confirmation will be sent to the e-mail address provided.
Once the payment has been received, the invoice will be issued as final confirmation of your registration.

Participation letter with barcode to pick up onsite congress material and badge will be sent after August 31, 2023.

Please note:
– All transfer charges must be prepaid by the transmitter.
– Personal cheques, company cheques or Euro cheques will not be accepted.
– In case the deadline for registration at early fee has passed before payment of a registration is received, the higher registration fee shall automatically apply.

NAME CHANGES

FOR INDIVIDUAL REGISTRATIONS AND SMALL GROUPS LESS TO 10 PEOPLE ONLY
After July 30^th, 2023 name changes will be charged of an handling fee of 150,00 € (VAT included) per name change. A new online registration for each replacement will be required before the name change can be processed.

CANCELLATION POLICY

FOR INDIVIDUAL REGISTRATIONS AND SMALL GROUPS UP TO 10 PEOPLE ONLY

Notification of cancellation must be sent in writing to AIM Group International – AIM Italy S.r.l.
Cancellations will be accepted until July 30, 2023 with a refund of all prepaid fees except for a 30% administration charge.
No refunds will be made for cancellations received after this date.
All approved refunds will be processed and issued 60 days after the Congress.

GROUP REGISTRATION

Group Registration is considered when a single sponsor/travel agency registers at least 10 individuals.
For online group registration, please CLICK HERE and select “Company Area Group Registration”.
The early registration fee will be applied when the payment is received by May 3, 2023, even without the list of participants.

Final list of participants must be submitted online within July 3, 2023.
After this date, the difference between early and onsite registration fees must be paid for all the names not included.
All registrations pre-paid at the early registration fee have to be used. No refund of the pre-paid fees is due by the Organizing Secretariat.
Last Deadline to send the names of all participants is July 31, 2023. After this date, registration can be made individually at the NEW Registrations Desk on-site.

PLEASE NOTE:
Fees are quoted in euro (EUR), per person, including 22% Italian VAT.
Group reservation without the individual mailing addresses of the participants will not be accepted. Individual mailing addresses must be included in order to register a group.
Children are not allowed in the Congress area throughout the duration of the Meeting. In case of negligence, the organising secretariat cannot be addressed for any responsibility.

NAME CHANGE: After July 3, 2023 sponsors who wish to make name changes will be charged of an handling fee of Euro 150,00 (VAT included) per name change.

Congress material collection for groups
The collection of congress material for groups can be done on September 4 only. An appointment is required.
Please send an email to icses2023.reg@aimgroup.eu, no later than July 3, 2023.
After this date and until July 31, 2023, each request of appointment will cost Euro 200,00 (VAT included).
After July 31, 2023, requests of appointment will be no longer accepted.

UNEXPECTED CANCELLATION OF THE EVENT OR IMPOSSIBILITY TO HOLD IT

In the unlikely case that the “ICSES 2023” cannot be held in whole or in part due to any event beyond the Organizers’ control or force majeure (such as riot, fire, explosion, accident, flood, earthquake, sabotage, strikes, acts of law or regulation by Italian or foreign Authorities, epidemic outbreak, sanitary emergency, etc.) the Congress Organizers cannot be held liable for any damage, cost, or loss incurred, such as registration fee, transportation and accommodation costs, or any other direct or indirect loss or consequential damage.